Ordinary Meeting

1. Confirmation of Minutes
   Recommendation: That the minutes of the Extraordinary, Ordinary and Standing Committees meetings held on 8 September 2009, be taken as read and confirmed.
   Attachment: Extraordinary Minutes
   Attachment: Ordinary Minutes
   Attachment: Standing Committee Minutes

2. Apologies and requests for leave of absence
   Recommendation: That apologies from Councillors (to be named at the meeting) be accepted for their inability to attend the meeting.

3. Declarations
   Pecuniary, Non-Pecuniary and Political Donation Disclosures to be declared and tabled

4. Deputations (by prior arrangement)
   There are no requests to address the Council.

5. Petitions
   Any petitions received to be tabled.

6. Mayoral minute
   Invitation to Prime Minister to open Regional Community and Local Infrastructure projects in the Bega Valley

7. Adjournment into Standing Committees
   Recommendation: That the Ordinary meeting of the Council be adjoined for the purpose of dealing with staff reports to Standing Committees.

8. Committee Reports

Standing Committees Meeting

Planning and Environment Committee

Summary

1. Confirmation of Minutes
2. Apologies
3. DA No. 2008.0640: Use of land for dwelling purposes – Khandallah Road, Kiah
4. DA No. 2008.0200: Staged nine lot subdivision – 999 Big Jack Mountain Road, Rocky Hall
5. Planning proposal – Le Ander Gardens, Old Tilba Road, Wallaga Lake

Governance and Strategy Committee

Summary

1. Confirmation of Minutes
2. Apologies
3. Certificate of Investments made under Section 625 of the Local Government Act 1993
4. Standing Committees of Council – Terms of Reference
   Attachment: Policy
   Attachment: Terms of Reference
5. Internal Audit Committee charter and recommendations
6. Delegation of Council functions to Council Committees, Mayor, General Manager and staff
   Attachment: Delegations of Authority Manual
7. Extraordinary Meeting 21 September 2010
8. Australia Day Citizenship Ceremonies
9. Federal Government Regional and Local Community Infrastructure Program Funding: Progress Report
   Attachment: Progress Report

Infrastructure Committee

Summary

1. Confirmation of Minutes
2. Apologies
3. Local Traffic Committee reporting procedures
4. Local Traffic Committee 4 September 2009
5. Minyama Parade, Bega – establishment of No Stopping
6. Closure of part of Council Road Reserve – Arthur Kaine Drive, Pambula
7. Eden State Emergency Service Rescue vehicle
8. Liquid Trade Waste Policy 2009
   Attachment: Policy
9. Development and implementation of a Liquid Trade Waste Management System

Issues, Questions and Other Business relating to other reports

Ordinary Meeting

9. Adoption of reports from Standing Committees

10. Delegates reports
    Reports from Councillor delegates from Internal and other committees.

11. Rescission/alteration motions
    
    Rescission Motion No.1 - Crs Britten, Campbell and Pincini
    That in relation to Item 5 of the Corporate Management Committee Meeting of 8 September 2009, the following re3solution be rescinded:
    
    "That Council not resume membership of SEATS".

12. Notices of motion
    
    Notice of Motion No.1 - Cr Michael Britten
    That Council review possible membership of SEATS as part of its review of SEROC and similar oganisations.

13. Urgent business (not elsewhere included)
    There are no items of urgent business.

14. Questions on notice
    There are no questions on notice

15. Questions without notice
    (Councillor to Councillor, Councillor to staff - non-operational, maintenance or process issues).

16. Confidential Business: Adjournment into Close Session
    In accordance with the Local Government Act 1993, and the Local Government (Meetings) Regulation 1993, in the opinion of the General manager, the following business is of a kind as referred to in Section 10A(2) of the Act, and should be dealt with in a Confidential Session of the Council meeting closed to the press and public.
    
    Set out below is Section 10A(2) of the Local Government Act 1993 in relation to confidential business.
    
    Which parts of a meeting can be closed to the public? The matters and information are the following:

    (a)	personnel matters concerning particular individuals (other than councillors),
    (b)	the personal hardship of any resident or ratepayer,
    (c)	information that would, if disclosed, confer a commercial advantage on a person with whom the council is conducting (or proposes to conduct) business,
    (d)	commercial information of a confidential nature that would, if disclosed:
    	(i)	prejudice the commercial position of the person who supplied it, or
    	(ii)	confer a commercial advantage on a competitor of the council, or
    	(iii)	reveal a trade secret,
    (e)	information that would, if disclosed, prejudice the maintenance of law,
    (f)	matters affecting the security of the council, councillors, council staff or council property,
    (g)	advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege,
    (h)	information concerning the nature and location of a place or an item of Aboriginal significance on community land.

    
    Recommendation :

    1.	That Council resolve to adjourn into Closed Session to discuss Item 4.1 - Merimbula Town Centre of the Closed Session Agenda, on the basis that the reports concern:-
    10A(2)(c) information that would, if disclosed, confer a commercial advantage on a person with whom the council is conducting (or proposes to conduct) business; 10A(2)(d) commercial information of a confidential nature that would, if disclosed:-
    	prejudice the commercial position of the person who supplied it, or confer a commercial advantage on a competitor of the council, or reveal a trade secret.
    2.	That pursuant to Section 10A of the Local Government Act 1993, the press and public be excluded from the proceedings on the basis that the business to be considered is classified confidential under the provisions of Section 10A(2) of the Act as outlined above.
    3.	That the correspondence and reports relevant to the subject business be withheld from access to the press and public as required by the Local Government Act 1993, Section 11(2).

    
    Confidential Items

    1. Merimbula Town Centre

    Reason for Confidentiality

    This item is classified CONFIDENTIAL under the provisions of Section 10A(2) of the Local Government Act 1993, which permits the meeting to be closed to the public for business relating to the following:-
    
    10A(2)(c) information that would, if disclosed, confer a commercial advantage on a person with whom the council is conducting (or proposes to conduct) business,
    
    10A(2)(d) commercial information of a confidential nature that would, if disclosed:

    (i) prejudice the commercial position of the person who supplied it, or

    (ii) confer a commercial advantage on a competitor of the council, or

    (iii) reveal a trade secret.
     

17. Adoption of reports from Closed Session

18. Resolutions to declassify reports considered in previous closed sessions