Ordinary Meeting

1. Confirmation of Minutes
   Recommendation: That the minutes of the Ordinary meeting held on 29 September 2009, as circulated, be taken as read and confirmed.
   Attachment: Minutes Ordinary Meeting

2. Apologies and requests for leave of absence
   Recommendation: That apologies from Councillors (to be named at the meeting) be accepted for their inability to attend the meeting.

3. Declarations
   Pecuniary, Non-Pecuniary and Political Donation Disclosures to be declared and tabled

4. Deputations (by prior arrangement)
   There are no requests to address the Council.

5. Petitions
   Any petitions received to be tabled.

6. Mayoral minute
   There are no Mayoral Minutes.

7. Adjournment into Standing Committees
   Recommendation: That the Ordinary meeting of the Council be adjoined for the purpose of dealing with staff reports to Standing Committees.

8. Committee Reports

Standing Committees Meeting

Planning and Environment Committee

Summary

1. Confirmation of Minutes
   Attachment: Draft Minutes
2. Apologies
3. Companion Animal Guideline review
4. DA No. 2009.0165: Erection of a shed for home business and domestic storage purposes, Bald Hills Road, Pambula
5. Modification to DA No. 1986.1049: Residential subdivision – Old Wallagoot Road, Kalaru
6. Proposed Bega–Yellow Pinch Dam water transfer pipeline and pump station

Governance and Strategy Committee

Summary

1. Confirmation of Minutes
   Attachment: Draft Minutes
2. Apologies
3. Certificate of Investments made under Section 625 of the Local Government Act 1993
4. Government Guarantee on Deposits
5. Financial Reports for the year ended 30 June 2009
6. Australia Day Citizenship Ceremonies
7. Southern Councils Group minutes of meeting 11 September 2009
8. George Bass Surf Boat Marathon
9. Fee Structure for the David Ramsey Memorial Rose Garden
10. Review of Council membership of peak bodies

Infrastructure Committee

Summary

1. Confirmation of Minutes
   Attachment: Draft Minutes
2. Apologies
3. Compulsory Acquisition of Crown Land at Candelo – Restore legal access
4. Pambula Pool Project

Issues, Questions and Other Business relating to other reports

Ordinary Meeting

9. Adoption of reports from Standing Committees

10. Delegates reports
    Reports from Councillor delegates from Internal and other Committees.

11. Rescission/alteration motions
    There are no rescission/alteration motions.

12. Notices of motion
    There are no notices of motion.

13. Urgent business (not elsewhere included)
    There are no items of urgent business.

14. Questions on notice
    Cr Campbell asked at the meeting on 8 September 2009, was the waste department aware of the availability of a compostable cellulose bag and can the uses be investigated?
    
    The question was taken on notice by the Group Manager Infrastructure Waste and Water and was answered by memorandum to Councillors, in summary:
    
    With the banning of plastic bags in South Australia earlier this year, some supermarkets such as Coles are considering introducing compostable bags. The key issue to be addressed is to change consumer behaviour in regards to reducing the use of disposable bags. While compostable bags assist with landfill disposable they remain a litter and wildlife risk. The use of reusable bags such as polypropylene and jute bags does better address a change to consumer behaviour as they are reused many times.
    
    With an increase in the choices for the type of bags available for consumers, it may be worthwhile considering banning plastic bags as other councils have done. However, it is suggested that this approach should only be undertaken through a regional strategy by the South Coast Region. Extensive consultation would need to occur with businesses within the region as well.
    
    Cr Britten asked at the meeting on 8 September 2009 staff to consider use of an Australian made product to assist in controlling the spread of cigarette butts and litter. The question was taken on notice by the Group Manager Infrastructure Waste and Water. Cr Hede noted that a previous investigation may still be on file.
    
    The question was taken on notice by the Group Manager Infrastructure Waste and Water and was answered by memorandum to Councillors, in summary:
    
    Promotional materials were recently sent to Cr Britten by Enviropoles for fixed cigarette bins. Cigarette bins are not the preferred approach to reducing cigarette butt littering. Research for fixed kerbside cigarette butt bins has found the highest amount of cigarette butt litter was around the outside of the actual cigarette bins. It appears that a large number of smokers toss the butts at the bins rather than placing them inside the bin. The Enviropoles are also expensive and it is felt that money would be better allocated to education and supply of personal ash trays.
    
    The SCG has received a Litter Prevention Grant of $30,000 from DECCW. The litter prevention program will include cigarette butts and the time period is during October to December. The project will involve, amongst other local initiatives, litter bag distribution, advertisements in the November and December iMag, use of variable messaging signs with anti littering messages (subject to RTA approval) local enforcement action and visual litter assessment of hotspot/s.
    
    During the last campaign 4,000 litter bags were distributed by Council and it is proposed that this will occurs for the current campaign. It is suggested that the litter campaign with the SCG include as a local initiative for BVSC to supply personal ash trays to be handed out with the litter program. Depending on the success of the program, there is the possibility that the supply of personal ash trays be extended throughout the year. The personal ash trays could be supplied through participating stores and Council offices at a subsidised cost. A grant with the Butt Littering Trust could be sought through the SCG for the litter campaign that subsidised the personal ash trays.
    
    Cr Wykes asked a question at the meeting held on 29 September 2009 regarding the removal of a "Save Pambula Hospital" sign from the Merimbula Bridge and whether Council staff were responsible for removing that sign?
    
    The question was taken on notice by the Group Manager of Infrastructure Waste & Water who advises that enquires made of Council's works staff supervisors confirms that there was no knowledge of the signs removal by works staff.

15. Questions without notice
    (Councillor to Councillor, Councillor to staff - non-operational, maintenance or process issues).

16. Resolutions to declassify reports considered in previous closed sessions