Each event is different, and the specific approvals required will depend on the type of event and proposed location. Event organisers usually must gain approval from local and sometimes state authorities to hold public events. If after reading the information on our website, you are unsure about the approvals you might require, please submit an event enquiry form.
Approvals can take several months to process, especially where several agencies are involved. Event organisers are encouraged to seek approval at least 6 months prior to the proposed event.
Event organisers must gain approval from local, and sometimes state, authorities to hold public events.
Early planning is important to the success of your festival or event. In order for Council to provide a smooth application process and to avoid disappointment, please allow a minimum of 6 months for any additional approvals required. For example; Use of Public Land, Development Application, Traffic Control Management Plan and Road Closure.
Each event is different and the specific approvals required will depend upon the type of event. Event organisers usually must gain approval from local, and sometimes state, authorities to hold public events.
Use of Public Land guidelines and application forms.
Use of Public Lands includes any event or activity that uses Council's footpaths, roadways, parks, sporting fields and other Council owned or managed land.
If you want to run an event, or undertake filming, in one of these locations you need to apply to Council for the use of public land.
Find out more...
Some events may require a formal development application.
Some events may require a formal development application (e.g. due to the erection of temporary structures, nature of the event and size) before they can be organised. Event organisers should check with Council to see if a DA may be required.
Exempt and Complying Development
The State Environmental Planning Policy (Exempt and Complying Development Codes) 2008 (aka SEPP) is planning legislation which includes a number of Codes that allow for certain types of specified development to be undertaken without the need for Council approval as either Exempt Development or approved under a fast track approval system known as Complying Development, if the relevant development standards are met. The event organiser should check the SEPP to determine if any aspects of their event are exempt and thus do not require a formal DA approval. For example tents, marquees or booths for community events do not require a DA if they meet the conditions outlined in subdivision 7 of the SEPP.
Find out more...
Safety and ease of access is a crucial consideration.
Safety and ease of access to the site of an event is a crucial consideration in the events management process. A seemingly suitable site may in fact be deemed unusable due to the constraints of ease of access and community safety.
A special event (in traffic management terms) is any planned activity that is wholly or partly conducted on a road reserve , requires multiple agency involvement, requires special traffic management arrangements, and may involve large numbers of participants and/or spectators. Examples are marathons, fun runs, cycling events, parades, marches and street market days.
Special event organisers will need to demonstrate compliance with a number of requirements. The first step is to make a submission to the Local Traffic Committee (LTC).
Find out more...
Note: If you require Traffic Management or Site Management Services, please contact a local Traffic Management provider. You are able to include the cost of this service in your overall budget when applying for your grant. This is not an in-kind service.
Please Note: Other permits that may be required include, sale and consumption of alcohol, and fire safety.